Exhibitor Table Booking FAQs:
Q. How can I book a table?
A. Please wait until we announce table applications on our Facebook page later in the year.
Q. How do I know if my application is successful?
A. Once we have received your application for a table and you are successful we will contact you by email to let you know.
(All unsuccessful applications will go on to a reserve list and will be contacted if a space becomes available)
Q. How much does a table cost?
A. Cost per table for both days is £160 for Traders and £120 for Artists.
Q. How do I pay for my table?
A. We will send you a link to make your secure payment.
Q. What are the table sizes?
A. Tables are all the same size with dimensions of 2metres x 1metre (6ft x 3ft).
Q. Are chairs supplied?
A. Yes two chairs for one table and three for two tables purchased.
Q. Are table cloths supplied?
A. No, and these must be used at the event.
Q. Is a floor plan supplied?
A. No, but there will be an allocation process and your company name will be on your table for your arrival making set up easy, You will also been shown to your table on arrival to the venue.
Q. Can we request a backing table?
A. Unfortunately, we are unable to accommodate backing tables for traders, as there simply aren't enough tables in the venue to allow us to do this. You can certainly bring your own backing table, as long as it fits within the space that you are provided to trade in.
Q. Can we use our own tables?
A. No, you can only use tables we supply as the trading table, however you can bring your own to use as a backer.
Q. Can we use Grid wall or Shelves?.
A. Of course, as long as your fixtures are of good standard and they do not protrude from your designated area.
Health and safety must be observed.
Q. Can we display at height?
A. Yes up to 3 metres on safe fixtures.
(Anything above will be removed)
Q. Can I use posters on the wall behind?
A. Yes, using white tack. If you cause damage you will be charged for it.
Q. How many table staff can get entry?
A. 2 passes will be allocated per table (you will be given two weekend passes). Two tables get an extra pass.
Q. Can I buy more passes?
A. Yes, through the website.
Q. When is set up for traders?
A. You will get access on various points for set up:
Friday afternoon between 13:00pm - 20:00pm
Saturday morning from 07:00am - 09:00am
There is a car park to unload and a ramp for access.
(You must be fully set up and ready to trade for 09:15am.)
Q. Can we leave stock set up overnight?
A. Yes, although you do so at your own risk and neither the venue nor CHAS will be held responsible for any loss or damage. Roller banners will need to be laid down overnight so as not to set off intruder alarms.
Q. If something is broken, stolen, lost or damaged am I covered by the event?
A. No, you will have to arrange your own insurance.
Q. What timescale is breakdown after the event?
A. Sunday close is 17:30 and you have until 20:00 to pack up and leave the premises.
NB. Anything left will be treated as refuse and be binned on tidy up.
Q. Can I cancel my booking and get a refund?
A. No, all bookings are non-refundable and not transferable for any reason.
If you decline your attendance you lose all monies paid and the space will be opened up to our reserve list.
Please book early to avoid disappointment, we expect this event to be very busy with our PR teams work!
I look forward to seeing you at the event for a successful weekend.
A. Please wait until we announce table applications on our Facebook page later in the year.
Q. How do I know if my application is successful?
A. Once we have received your application for a table and you are successful we will contact you by email to let you know.
(All unsuccessful applications will go on to a reserve list and will be contacted if a space becomes available)
Q. How much does a table cost?
A. Cost per table for both days is £160 for Traders and £120 for Artists.
Q. How do I pay for my table?
A. We will send you a link to make your secure payment.
Q. What are the table sizes?
A. Tables are all the same size with dimensions of 2metres x 1metre (6ft x 3ft).
Q. Are chairs supplied?
A. Yes two chairs for one table and three for two tables purchased.
Q. Are table cloths supplied?
A. No, and these must be used at the event.
Q. Is a floor plan supplied?
A. No, but there will be an allocation process and your company name will be on your table for your arrival making set up easy, You will also been shown to your table on arrival to the venue.
Q. Can we request a backing table?
A. Unfortunately, we are unable to accommodate backing tables for traders, as there simply aren't enough tables in the venue to allow us to do this. You can certainly bring your own backing table, as long as it fits within the space that you are provided to trade in.
Q. Can we use our own tables?
A. No, you can only use tables we supply as the trading table, however you can bring your own to use as a backer.
Q. Can we use Grid wall or Shelves?.
A. Of course, as long as your fixtures are of good standard and they do not protrude from your designated area.
Health and safety must be observed.
Q. Can we display at height?
A. Yes up to 3 metres on safe fixtures.
(Anything above will be removed)
Q. Can I use posters on the wall behind?
A. Yes, using white tack. If you cause damage you will be charged for it.
Q. How many table staff can get entry?
A. 2 passes will be allocated per table (you will be given two weekend passes). Two tables get an extra pass.
Q. Can I buy more passes?
A. Yes, through the website.
Q. When is set up for traders?
A. You will get access on various points for set up:
Friday afternoon between 13:00pm - 20:00pm
Saturday morning from 07:00am - 09:00am
There is a car park to unload and a ramp for access.
(You must be fully set up and ready to trade for 09:15am.)
Q. Can we leave stock set up overnight?
A. Yes, although you do so at your own risk and neither the venue nor CHAS will be held responsible for any loss or damage. Roller banners will need to be laid down overnight so as not to set off intruder alarms.
Q. If something is broken, stolen, lost or damaged am I covered by the event?
A. No, you will have to arrange your own insurance.
Q. What timescale is breakdown after the event?
A. Sunday close is 17:30 and you have until 20:00 to pack up and leave the premises.
NB. Anything left will be treated as refuse and be binned on tidy up.
Q. Can I cancel my booking and get a refund?
A. No, all bookings are non-refundable and not transferable for any reason.
If you decline your attendance you lose all monies paid and the space will be opened up to our reserve list.
Please book early to avoid disappointment, we expect this event to be very busy with our PR teams work!
I look forward to seeing you at the event for a successful weekend.